Job Opportunities

de Toledo High School is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, national origin, the presence of mental, physical, or sensory disability, sexual orientation, or any other basis prohibited by federal or state law.

We admit students of any race, color, national and ethnic origin to all the rights, privileges, programs, and activities generally accorded or made available to students at de Toledo High School. It does not discriminate on the basis of race, color, national and ethnic origin in administration of its educational policies, admissions policies, scholarship and loan programs, and athletic and other school-administered programs.

List of 1 items.

  • College Counseling and Office Administrative Assistant

    The College Counseling and Office Administrative Assistant plays a key role in the administration of the college counseling office and the school office. This full-time, non-exempt position reports to the Director of College Counseling and Director of Administrative Services.

    Primary Responsibilities:
    • Responsible for administrative support for the Director of College Counseling and the College Counseling Office, including filing, data entry, reception duties, scheduling appointments, and ordering materials.
    • Helps to prepare Curriculum Guide, the Profile and other materials by proofreading and gathering data and maintaining all internal forms (transcript request forms, parent questionnaire, parent letter).
    • Oversees and coordinates logistics for all college counseling events. Responsible for scheduling and requesting rooms in Schooldude, catering, printing nametags, updating, copying, and distributing packets for all programs.
    • Act as a liaison between the college counselors and college admission offices: schedule college visits, greet visiting representatives, send follow-up correspondence, and schedule phone appointments.
    • Assist the college counselors with the dissemination of information: updating myJAG, daily bulletin, and JagNOW.
    • Other administrative duties as needed (including assistance with general office duties, answering phones, staffing the front desk, mailings, data entry, etc.).
    • Responsible for printing and distributing grade reports for faculty, parents, students, colleges, administration, and statistical reporting.
    • Prepare and maintain permanent records of past, enrolled and incoming students; request necessary records and initiate telephone and written communication with previous schools related to the student record history. Ensure security and accuracy of credentials.
    • Coordinate the input of course recommendations to create schedules for new students and arrange their academic advisement appointments.
    • Set up and maintain student records and test scores in Cialfo.
    • Responsible for updating and maintaining community service hours in school database and supporting the Community Service Director’s communication to students and families.
    • Assist the Academic Coordinator in inputting courses for master schedule and provide administrative support.
    • Respond to inquiries and assist students, counselors, parents and other school personnel regarding student records, transcript requests, graduation, grade point averages, and enrollment procedures.
    • Compute, record and process grade point averages in accordance with school policies. Work closely with the Testing Coordinator and assist them with communication with proctors and families for extended time testing for the SAT and ACT and AP exams.
    Additional Responsibilities: 
    • Perform day-to-day school administrative functions.
    • Warmly greet school visitors.
    • Performs miscellaneous clerical work, such as filing, typing, relaying messages, operating office machines, and opening and routing mail.
    • Compose and manage correspondence, conducting extensive mail merges.
    • Answer telephone calls and transfer calls to the appropriate recipients.
    • Coordinating with Director of Administrative Services on project work per school event/upcoming program.
    • Ascertain the confidentiality and integrity of information received through department meetings.
    • Format and print materials, as needed.
    • Attend department meetings and prepare agendas and/or materials as requested
    • Run reports and research as requested.
    • Projects and tasks assigned by Director of Administrative Services or school administrators
    • Maintain confidential records, and confidential communications.
    • Bachelor’s degree or higher
    • Enthusiasm for mission and vision of de Toledo High School and strong commitment to embrace and promote its culture.
    • Initiative - once trained, should be proactive and be able to anticipate the tasks of this position and the needs of the office.
    • Highly developed organizational skills, detail-oriented work style, customer service and a team player with strong ability to prioritize.
    • Competent and proficient with Google Workspace and Microsoft Office including, Word, Excel and Power Point and can perform basic math skills and read technical information.
    • Must be technology oriented (ability to learn new systems quickly and effectively).
    • The ability to learn and master the student records databases (Blackbaud and Cialfo).
    • Ability to deal with tasks that require significant processing of data.
    • Discretion and independent action with regard to using data and/or working with people is a must.
    • Ability to prioritize and perform multiple tasks, is attentive to detail, meets deadlines and schedules and can work under time constraints.
    • Positive attitude and patience with students, parents, faculty, and administrators.
    • Enthusiasm for working closely with students and college representatives.
    • Strong writing and editing skills; good communication skills.
    • Understand and exhibit the maturity to maintain confidential records, and communications.
    Candidates with some College Counseling background are preferred.

    Salary Range: $25-$28 per hour DOE + Benefits

    Qualified candidates, regardless of faith, are encouraged to email a cover letter and resume to careers@dths.org.

    About de Toledo High School 
    Founded in 2002, de Toledo High School (formerly New Community Jewish High School) is an independent Jewish community high school located in West Hills, CA. It is a vibrant and academically rigorous school community where intellectual imagination and ethical action are inseparable. We seek to shape students into persons of character who will be respectful, knowledgeable, and collaborative leaders who conduct themselves in accordance with ethical standards. At dTHS, every student may strive to be both an A+ student and an A+ human being. Our mission is to raise a new generation of Jewish leaders for whom Jewish values and tradition shape and guide their vision and for whom knowledge creates possibilities for moral action, good character and shalom.

Located in the San Fernando Valley portion of the City of Los Angeles in Northern Los Angeles County. de Toledo High School is accredited by the California Association of Independent Schools (CAIS), the Western Association of Schools and Colleges (WASC) and Builders of Jewish Education (BJE,) and financially supported by the Jewish Federation of Greater Los Angeles and the Jim Joseph Foundation.